1. The participant must be at least 18 years of age or older to enter.

2. Submissions must be the participant’s original work.

3. All entries must be submitted between 16 August, midday (12:01pm) EST, and 3 September, 2021 midday (12:01pm) EST.

4. All photography must relate to trade and development issues and matters.

5. If submitting images of vulnerable groups (women, children, people with disabilities, the marginalized and the displaced), submission must include a release form or permissions record.

6. Any entries deemed offensive will be immediately disqualified.

7. The photo must be an original creation - no copyrighted images may be used.

8. The participant must certify and warrant that the submissions do not violate the rights of a third party or any copyright.

9. The photographer must be the author of the images submitted in their name.

10. The photographer, or the agent or representative entering on their behalf, must be the copyright holder(s) or have been authorized by the copyright holder(s) to submit the images.

11. Copyright holders retain copyright of their work. For awarded images, copyright holders grant UNCTAD unlimited non-exclusive use of high-resolution photos for activities in all media, including social media, online and print, in relation to the online and physical exhibition, the conference, all marketing materials, the UN photo archive, and all promotional and educational activities for and under the auspices of UNCTAD, without any remuneration being due.

12. The copyright holders represent and warrant that submission of the photos does not breach any law, and further that no third party can hold any claims or any objections regarding the rights granted to UNCTAD. The copyright holders will hold UNCTAD harmless of any claims from third parties related hereto.

13. All photos must have accurate captions, written in English only, and contain all the information described in the guidance on captions.

14. Entries must be submitted via the official submission platform on the UNCTAD15 website. Entries sent in other ways will not be accepted.

15. The conditions set out in the Entry Rules are binding, and UNCTAD reserves the right to refuse or exclude any entry at its own discretion.

16. Refer to Terms & Conditions for more information.

These Terms and Conditions are applicable to any person or entity (hereinafter referred to as “Participant” or collectively as “Participants”) submitting an entry to the UNCTAD15 Open Call for Submissions (hereinafter referred to as “the Exhibition”) organized by UNCTAD and partners (hereinafter referred to as “the Organizers”). The Participants entry may consist of photographs, captions, titles and any other related material (hereinafter referred to as “Submission”).

1. General

a) The Entry Rules are binding as are the below terms and conditions.

b) To enter the Exhibition, you must submit your entries to through the competition URL: unctad15.org

c) The exhibition is open to Participants who meet all the following conditions:

i. are above the age of 18.

ii. are the owner of the material submitted by way of a Submission and all rights thereof.

iii. The Submission is an original one and does not involve any manner of plagiarism.

iv. The Submission captures any consent required for material submitted including IP, ownership of data, privacy, subject consent, ethical norms etc.

2. By submitting to the Exhibition, the Participants:

a) Acknowledge that they have read and understood the Entry Rules these terms and conditions.

b) Agree to be bound by the submission rules; agree that the decisions of the selection committee are final and binding with respect to all matters relating to the Exhibition.

c) Agree that UNCTAD and its partners may use the selected photographs and each applicant’s name and photograph in any publicity or future noncommercial events without the need for compensation or prior approval.

d) Acknowledge and warrant that the submission is an original work created by the Participant, that the entry does not infringe on the copyrights, trademarks, moral rights, rights of privacy/publicity or intellectual property rights of any person or entity, and that no other party has any right, title, claim or interest in the photograph.

e) Grant an irrevocable, perpetual, worldwide non-exclusive license to the Partners to reproduce, distribute, display and create derivative works of the entries (along with a name credit) in any media now or hereafter known, including, but not limited to: display at a potential virtual and physical exhibition of final selection; publication of a digital or printed booklet featuring select entries in the Exhibition; publication on online and offline platforms of the Partners.

f) Agree to release, discharge, and hold harmless the Partners from any claims, losses and damages arising out of participation in the Submission or Submission-related activities.

g) Indemnify the Partners against any and all claims, losses, costs, damages, liability and/or expenses arising out of the applicant breach of any of the rules outlined hereby.

h) Agree that only the selected photos will be displayed at the United Nations Office in Geneva and at a location in Bridgetown, Barbados.

i) Agree that if a Participant is dissatisfied with any of the terms and conditions governing the Exhibition their exclusive remedy is to discontinue their Submission.

j) Agree that the Partners at their sole discretion can remove a Submission from the Exhibition that infringes upon the conditions set out herein.

k) Agree to fully indemnify the Partners in respect of all royalties, fees and any other monies owing to any person by reason of your breaching any of the foregoing.

l) Agree that, to the best of the Participant’s knowledge, the Submission does not contain any material that could constitute or encourage conduct which would be considered a criminal offense, give rise to civil liability, or otherwise violate any law.

m) Agree that the Submission does not infringe upon the copyrights, trademarks, contract rights, or any other intellectual property rights of any third person or entity, or violate any person’s rights of privacy or publicity, and your photograph does not include trademarks owned by third parties, copyrighted materials owned by third parties, names, likenesses or other characteristics identifying celebrities or other public figures, living or dead.

n) Agree that Submissions have not been purchased nor have you secured the rights to use stock images.

o) Agree to follow ethical guidelines and take into account the ethical considerations of photography and to protect vulnerable people from potential harm that could be inflicted as a result of the publication of images that expose or identify individuals or groups who may be or may become vulnerable as a result of the publication of the photographs.

3. Content

The Participant is responsible for the truthfulness, accuracy, reliability of the Submission. The Participant undertakes not to provide material, which is unlawful, obscene, discriminatory or abusive or promote such actions that maybe considered illegal.

4. Ownership

The Participant guarantees the authenticity and ownership of the Submission, including but not limited to photographs, texts, documents, logos, designs, visual materials, photographs etc. The Participant guarantees that the Submission is not an infringement on the rights, ownership or otherwise of any third party.

5. Intellectual Property, Data and Privacy considerations

The Participant undertakes that the Submission does not:

• violate intellectual property rights of other persons or entities

• violate privacy or other data legislation of any country or persons

The Participant permits the Partners to use and modify the Submission for noncommercial purposes only, in any manner deemed fit, without requiring the Participant explicit prior written permission. This includes usage for online and offline purposes including reprint, redistribution, display etc.

6. Personal information

By entering the Exhibition, The Participant acknowledges that UNCTAD is authorized to receive and review their data including, but not limited to, name, mailing address, phone number, and email address. This information may be collected, processed, stored, and otherwise used for the purposes of conducting and administering this photography exhibition.

The Participant accepts to provide true and accurate information as required relating to themselves and the Entry such as name, gender, place of origin and residence.

The Participant agrees that their personal data may be processed, shared and otherwise used for the purposes and within the context of the Exhibition and any other purposes outlined in these terms and conditions. The data may also be used by the Partners to verify the participant’s identity and eligibility to participate in the Exhibition.

Participants have the right to access, review, rectify or delete any personal data held by UNCTAD by sending an email to the following address: [email protected]

Personal data will be used exclusively for the purposes stated herein. UNCTAD protects the Participant’s data in line with the GDPR and CCPA rules.

7. Right to Cancel or Suspend the Exhibition

If for any reason the Exhibition is not capable of running as planned due to causes beyond the control of the Partners that affect the administration, security, fairness, integrity or proper conduct of the Exhibition, the Partners reserve the right, at their sole discretion, to cancel, terminate, modify or suspend the Exhibition, and to disqualify any individual(s) who tamper with the entry process.

None of the Partners shall be liable for any inaccuracy, error, omission, interruption, timeliness, incompleteness, deletion, defect, failure of performance, computer virus, communication line failure, alteration, regardless of cause, or for any damages resulting therefrom.

Nothing in these terms and conditions affects the privileges and immunities enjoyed by the Partners as intergovernmental organizations.